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Today's processes are not for tomorrow

Posted by FlowWright on Apr 18, 2019 7:51:00 AM

Our users are using FlowWright to process over 1 Million+ workflows daily around the globe, today's processes will not be efficient tomorrow and here's why. 

3d wire-frame globe over a blue backgroundTechnology is evolving every day, everyone is always looking for the latest is the greatest.  Workflow processes need to also evolve and transform to take use of new features of the workflow product.  Our customers can expect to see enhancements within FlowWright. As you can see in our version history, we have made significant investments and improvements to our workflow automation platform driven mostly by user needs and requests.  As you can also see from the version history, FlowWright is currently on v9.5, but each year we continue to release at least 2 major updates with smaller releases inbetween.  FlowWright has a 5+ year development plan, but this plan is totally driven by  priorities, based on where the workflow/bpm industry is heading, what technologies are available, and with what our customers want. FlowWright packs a punch when it comes to out of the box features as compared to other tools out there for workflow automation and project management. 

Customer's who were running on FlowWright v9.3 with heavy duty processes upgraded to v9.5 and realized many new features that they can now use to process workflows.  In v9.3, FlowWright workflow processes used to check for incoming files, but now with v9.5, they are able to use file triggers to kick off workflows when files arrive in a certain location within the file system.  Like this example, there are many process upgrades that can be made, here are some of the other ideas on how to evolve your process so you get the most out of the FlowWright technology:

  • If you are not using sub-workflows, use sub-workflows to break the process down to smaller re-usable chunks of processes
  • When it comes to approvals, try to perform approvals in parallel than serial, serial processes take longer to approve since they have to be acted on in order
  • When routing for approvals, route to multiple users and have one person act on the task
  • Data should stay in our systems, pass pointers to the workflow process
  • Don't store large data within the process for performance reasons
  • Use file triggers and email triggers to kick off workflow
  • Offload heavy lifting to the Enterprise service bus (ESB)
  • Get other systems to perform the work, use asynchronous steps
  • Use decision tables to maintain and manage complex decision rules
  • Change the process architecture

Above are some of the interesting ways that you can evolve your processes, give the BPM life cycle, you should be analyzing and optimizing the processes regularly.  FlowWright provides many process analytics tools and optimization methods to allow your team to analyze the best way to evolve.

A business process is similar to the actual manual process, but with technology the digital process can be optimized with features.  Some of our users who had one very large workflow with many steps, were able to break the workflow into a reusable sub-workflows with ease.  Instead of having the same 5 steps for each 200 systems be performed, now there's 1 sub-workflow that has the 5 steps.  The sub-workflow is used 200 times within the main workflow.  In case you need to add a 6th step, it's just one place, one sub-workflow that you have to change.

In the workflow/bpm industry, evolving your processes is a must.  Remember, what you cannot measure, cannot be optimized.  Use the FlowWright's in-built tools to measure and optimize your processes today.  We are here to help, if you need any help, engage us to consult with you or email us at support@FlowWright.com

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Topics: workflow processes, data security